Several members have reported that they have received an email along the lines as follows and it seems appropriate to post a sample here “without fear or favour.”
SAMPLE ONLY
Dear Member,I encourage you, even if you are a new member, to attend the Annual General Meeting of the Launceston Film Society on Tuesday 23rd February, 7.00 pm at The Tramsheds, Inveresk. The committee will, for the first time in the history of the Society, present a documented Plan and Budget for 2010.
The Society, since the 1990s, has tried as a matter of good governance to maintain a reserve of approximately one year's operating expenses to ensure its future. This reserve is needed in case of circumstances such as: major cost increases, fall-off in membership numbers/income, and change of venue or the purchase of equipment.
Due to increased venue and film hiring costs this reserve has been depleted over the past four years. In fact, the Society has been operating with annual losses since 2006; hence the reserve has been reducing as well. The reserve is currently at just 70% of the projected 2010 annual operating budget. The audited accounts for 2008/09 can now be downloaded from www.lfs.org.au
There are members, who have nominated to be elected to the committee at the upcoming AGM, who are proposing to review the current membership fee and to take other actions which could increase the losses and further reduce the reserve.
At the AGM we will explain in detail why we have acted as we have in 2009 and how we will address these issues in 2010. We also have exciting plans to further improve the Society based on the results of the recent member survey, which we will present. Members will have an opportunity to comment.
Your attendance to hear the detail of this approach and then to make your own judgement, therefore, is crucial.
If possible please let us know if you are attending.
Please attend the AGM. Your vote counts.
Yours sincerely
Mark Horner ( President)
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1 comment:
Well if I were President of any organisation I think that my fellow committee members would be counselling me not to write letters like this. Its not a position a committee should be finding itself in.
To function properly, committees need the confidence of their membership plus they must be accountable to it.
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